Initial, let me explain when procrastination clearly does not operate. If you do not have strong individual systems for calendaring and dealing with the flow of information into your life, then when you procrastinate you are based on your thoughts to remind you of when it is time to do factors. This is a difficulty because your mind will remind you of things at inappropriate instances and inappropriate areas. You will miss appointments and miss responsibilities. For these who do not have solid private systems, procrastination is a quite, extremely negative concept.
Even so, for these who have a solid calendaring method and the accountability to stick to by way of on that schedule, procrastination is a extremely valuable and required tool. The particular person who does not procrastinate or schedule low priorities into the distant future ends up operating headlong into what we get in touch with the Truth of Time.
The Truth of Time says that there are only 24 hours in a day. If you do not procrastinate low priority things by scheduling them into the future, you will constantly be quick on time and discover your self stressed out at the end of each and every day wondering if you genuinely accomplished anything at all.
You need to have three factors in place in order for procrastination to be your ally:
A calendar that you have with you at all instances – Never commit to carrying out something without having scheduling it into your calendar. The calendar is your price range for time, and when your time is gone, it’s gone. Double scheduling is not an option. You must constantly have your calendar on hand, since it shows you how a lot time you have offered. The calendar, in truth, forces appropriate procrastination simply because it helps you be realistic with how much time you actually have. 1 final note: constantly leave spaces between appointments for the unexpected.
A time-based process list that you have with you most of the time – If the calendar is rigid, then the job list is fluid. Only place items that are brief and not time sensitive in your activity list. Process list products must be brief, because if they are lengthy to full, you will by no means discover the time for them. Job list items also need to not be time-sensitive, since you are going to be a bit flexible as to when your total them. Even though tasks that go to the process list should be assigned an estimated “do date”, if you never do them on the date specified, it’s okay. (If it would not be okay to do it later, then it belongs on the Calendar, not the task list!)
A “Probably List” that you evaluation periodically – David Allen calls this his “Someday, Maybe” list. Whatever you contact it, this is the place where the tasks and concepts you haven’t however committed to do ought to go. To make the Probably List operate, you should schedule an appointment for yourself in your calendar that tells you to check the list on a consistent basis. I check mine after a month. I quickly scan by way of the list I’ve created in Microsoft Outlook and look for any of the things that I’m prepared to pick up and take action on at this time. Generally, I pick up very few new tasks, if any. The Possibly List is a fantastic way for me to say no to myself and preserve focused on the priorities at hand.