A Guide To Streamlining Office Technology


Any modern day workplace will probably have the following core contents: desks, chairs, networked computers and, of course, a challenging-functioning team of individuals. Then there’s the peripheral equipment such as paper shredders, telephones, photocopiers and printers – all crucial items that play a pivotal element in any successful company venture.

Indeed, with the digital revolution in complete swing, it is vital that companies aren’t left behind and there’s a plethora of technologies that can be used to aid streamline and optimise any workplace set-up. What about standard technologies that predate the widespread use of emails and other online modes of communication?

You could be forgiven for assuming that typewriters are extinct – but in 2009, the New York City Police department created headlines for spending about $ 1m USD on typewriters. Think it or not, it’s still feasible to send a telegraph – even though it’s now accomplished via the net and it is pretty costly compared to emails or faxes.

Of course, many people would argue that fax machines themselves are outdated – but the half-a-million sold in the US alone in between 2009 and 2010 would suggest otherwise. So what does this mean for contemporary companies – must they nevertheless be embracing typewriters and telegraphs? Not surprisingly, the answer is a resounding ‘no’, but you may possibly still want to think about having faxing functionality in your office.

That does not imply you should go out and splurge your organization earnings on a relic from the 1980s, but it does mean when you’re searching at purchasing a new printer, you could make certain it has a fax facility constructed-in – just for those occasions when you have a stubborn client who completely insists on faxing you an invoice or signed legal document.

Although you’re at it, rather than kitting your workplace out with a cumbersome photocopier and scanner, you could just make certain your main workplace printer is a hybrid that involves all of the above. Printers have come on leaps and bounds given that the dawn of the digital era, and a complete new level of high good quality printing capability is now afforded to businesses of all sizes.

Modern laser printers can combine a number of functions such as copying, scanning and faxing, whilst also carrying out higher-speed, high quality colour printing of text and graphics. Apart from the clear benefit this offers a firm in terms of presenting themselves professionally, the further space created by cutting down on workplace peripherals means an extra physique or two can be squeezed in the workplace as well.

Technology has moved on leaps and bounds more than the past decade and any critical company will almost certainly have lengthy considering that scrapped their typewriting and telegraph facilities. Even though faxes may be on their way out, the wonders of contemporary technology indicates you can nonetheless sustain optimum communications in your enterprise without the require for devoted machines. So ditch the standalone devices and make way for multifunction laser printers!